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PLANNING AN EVENT:

STEP 1: ATTEND PRIMARY EVENT ORGANIZER TRAINING AND SIGN CONTRACT

Every Club or Society must send a minimum of 1 representative to this training session every fall to be eligible to receive Student Union funding. Primary Event Organizer Training covers risk management, the event application process, and general event planning best practices. The Primary Event Organizer must submit a signed Primary Event Organizer contract to the VP Finance and Operations.

STEP 2: SUBMIT EVENT APPLICATION & NECESSARY FORMS

Event application form must be submitted to the VP Finance and Operations of the UNB Student Union along with any applicable forms (e.g. Alcohol, Travel, Physical Activity forms). Event applications or due a minimum of 2 weeks in advance of the event.

STEP 3: BOOK SPACE AND SERVICES

Event approval will be conditional with the expectation that the organizer books space, campus police and any other necessary services to ensure a safe and successful event. Confirmation of these bookings must be provided to the VP Finance and Operations of the UNB Student Union. 

The following guide was created by the Student Event Risk Management committee to help facilitate event planning: 

Event Planning Guide

If your event involves preparation or storage of food, please consult the following food safety document for best practices:

ABC's of Food Safety

Forms

Yearly Activation Form

Event Approval Form

Funding Request Form

Waivers

Physical Activity Waiver

Travel Waiver

Sodexo Food Waiver

Policy

Clubs and Societies Policy